Throwing a successful corporate event takes careful planning and consideration. Fortunately, Events by Fun Services is here to help you every step of the way! This post highlights some of the tasks involved in planning an outdoor corporate event, all of which we can help you accomplish.
What’s Involved in Planning an Outdoor Corporate Event?
Define Objectives
Clearly outline the goals and objectives of the event, whether it’s to celebrate achievements, foster team bonding, or network with clients.
Select an Ideal Venue
Choose an outdoor venue that aligns with the event’s purpose and accommodates the expected number of attendees comfortably.
Consider Weather Contingencies
Have a backup plan in place for inclement weather, such as renting tents or securing an indoor venue as an alternative.
Permits and Regulations
Obtain any necessary permits and ensure compliance with local regulations for outdoor events, including noise ordinances and alcohol permits.
Logistics and Infrastructure
Arrange for essential infrastructure such as power sources, lighting, restroom facilities, and seating arrangements to ensure guest comfort.
Catering and Refreshments
Select a catering service that offers outdoor-friendly menu options and consider factors like dietary restrictions and beverage service.
Entertainment and Activities
Plan engaging entertainment and team-building activities suited for outdoor spaces to keep attendees entertained and energized.
Include fun activities such as outdoor games, raffles, or a photo booth with props to add a playful element to the event.
Branding and Signage
Incorporate corporate branding elements and signage throughout the event space to highlight brand identity and enhance guest experience.
Safety and Security Measures
Implement adequate safety measures, including crowd control, first aid stations, and security personnel to ensure a safe environment for all attendees.
Communication Plan
Develop a communication plan to keep attendees informed about event details, including directions, parking information, and any last-minute updates.
Environmental Considerations
Minimize the event’s environmental impact by using eco-friendly materials, providing recycling bins, and encouraging sustainable practices.
Offer eco-friendly giveaways or activities such as tree planting or a sustainability booth to educate attendees about environmental initiatives.
Transportation and Parking
Arrange transportation options for attendees, such as shuttle services or rideshare partnerships, and provide clear directions for parking.
Hassle-Free Corporate Event Planning
With over 50 years of experience, we have partnered with businesses throughout New Jersey and New York, ensuring their corporate events are fun for everyone involved. Contact us today to start planning your upcoming corporate event!
